Damaged SCF Items — Handling & Workflows

Scope. This guide covers SCF items that are (A) damaged but still usable, and (B) damaged beyond use and headed for discard/withdrawal.

Quick decision

• Usable? Pages intact enough to fulfill requests or digitize → Follow A.

• Unusable? Missing critical content, severe mold/water, unsafe to handle → Follow B.

A. Mark items that can still circulate and/or be digitized

1. Find the item

• • In Alma, set the search scope to Physical items and search by Barcode (preferred) or other identifier.

• • Open the item record and click Edit.

2. Add the on-scan warning

• • Go to the Notes tab.

• • In Fulfillment note, enter one of the following:

    • DAMAGED

    • DAMAGED – <specific issue>

  • Examples

    • DAMAGED – missing pages 9–24

    • DAMAGED – water damage

    • DAMAGED – missing back cover

  • If there’s already text in the Fulfillment note, append: ; DAMAGED (or ; DAMAGED – <detail>).

    • Example: Stay at SCF; DAMAGED – spine split

3. Save

• • Click Save (top-right).

4. What staff will see

• • When the item is scanned in Alma, a pop-up displays the Fulfillment note.

• • The note also prints on the Pull Slip (lower-left corner).

B. Mark items to be discarded (withdrawal workflow)

UNDER CONSTRUCTION